Exporting messages and attachments

After you have installed the integration using the button in the email message sent to you by a system administrator, you can export messages and attachments from Lotus Notes as follows:

1. Open Lotus Notes and open your email database.
2. Select the messages that you want to export.
3. Click the Email Export button  on the Universal toolbar. The Lotus Notes Export dialog box appears.
4. Click the Browse buttons to select locations or type locations using the descriptions in the following table.

5. Click Proceed. Another Lotus Notes Export dialog will appear, listing the messages and attachments that will be exported to the selected vault.
6. Confirm that the correct messages and attachments are listed and select a document type for each one in the Document Type column.

Note    You should clear all unnecessary attachments such as footer images, signatures, and so on so that they are not saved in the vault.

Note    The document types listed for your selection are configured by a system administrator.

To view the email and file properties for a message or attachment, right-click the file. The Properties dialog box appears.

7. Click Export. The messages and their attachments are exported to the vault. The Export summary statistics dialog opens to show the results.
8. Click Close.

If the exported messages included attachments, the attachments were saved in the same folder as the message and linked with an Email Attachment type reference, similar to other referenced documents.

Note If your system administrator has configured the vault with a Field-Path definition that uses any properties that are also used by the Lotus Notes email integration, your messages will be stored in a folder controlled by the Field-Path definition instead of the folder you selected when you stored the message. Contact your system administrator for assistance.